We've spoken with the Department of Trade and Industry to clarify whether email replies must also carry this information, and their response suggests that they havn't got a definate answer. They say that you must declare the information on the first email you send to someone in a conversation. This might be a new conversation that you initiate, or it might be your first reply to an email someone sends to you - either way, it should contain the relevant details.

Configuring Microsoft Outlook for automated signatures (Based on Outlook 2003 / Outlook XP)

1. From the main Outlook system in 'Email' view, click 'Tools'.
2. Click 'Options'.
3. Click 'Mail Format'.
4. Click the 'Signatures' button.
5. Click 'New'.
6. Enter a name for your new signature.
7. Select 'Start with a blank signature'.
8. Click 'Next'.
9. Enter your signature text as you would like it to appear.
10. When you've finished, click 'Finish'
11. Click 'OK' on the 'Create Signature' window.
12. On the remaining 'Options' window, drop the 'Signature for new messages' box down and select your new signature from the list.
13. Drop the 'Signature for replies and forwards' box down and select your new signature from the list.
14. Click 'OK' to close the 'Options' window.

A reminder: Don't forget we can create affordable email stationary for your company as one of our many services. This creates a highly polished professional appearance to your emails. For more information, please visit our email stationary web page.

Web site adjustments: If we currently look after your web site, then please ask us to amend your site. Remember, it's your responsibility to make sure that your web site meets all of the current regulations, but we're here to help where we can.

If you are a client of Your Computer Department and have any difficulty with any procedure listed on this page, or you would prefer us to carry out this procedure for you then please give us a call on 0115 8240825 or 01332 650660. (A charge for support may apply depending on your maintenance agreement)

Company information on electronic data

Recent changes in the Companies Act 2006 have introduced a requirement to include Company information on electronic data. Therefore, on emails & web pages you will now need to include:

Configuring Microsoft Outlook for automated signatures (Based on Outlook 2003 / Outlook XP)

A reminder: Don't forget we can create affordable email stationary for your company as one of our many services. This creates a highly polished professional appearance to your emails. For more information, please visit our email stationary web page.

Web site adjustments: If we currently look after your web site, then please ask us to amend your site. Remember, it's your responsibility to make sure that your web site meets all of the current regulations, but we're here to help where we can.